U Of I Housing Assignments Duke

Residency requirement
All students are required to the extent that housing is available €”to live on campus for their first three years. We will continue to apply semesters spent in €œstudy away€ programs toward the three-year residency requirement. Students are guaranteed the opportunity to live on campus during their fourth year. (See note below.)

Students may choose to live off campus at the completion of their third year. Students who wish to live off campus must notify Housing and Residence Life (HRL) in writing of their plans by the published deadlines. Students choosing to live off campus should be aware that they will be subject to all city ordinances, particularly those related to occupancy, noise, parking, and litter.

Active students still bound by the three-year requirement who do not have an on-campus housing assignment will be contacted to make arrangements for an assignment. Students will be charged for the room size to which they are assigned. Students who do not follow through on an assignment request will be charged for the room size most commonly occupied by members of their class year.

Note: Our long-term goal is to provide on-campus housing for all students during their first three years and for any senior who wishes to remain on campus. However, new construction and renovations may result in a temporary shortfall in housing availability. In some cases we may modify the three-year residency requirement, resulting in some juniors as well as some seniors living off campus. In addition, during the new construction and renovation process the university may temporarily suspend the four-year housing guarantee for seniors. We look forward ultimately to providing housing to any seniors who wish to remain on campus.

Eligibility for Academic Year Housing
You are eligible to participate in House and Room Selection if any of these describe you:

  • You are an active, full-time undergraduate student, expecting to live on-campus for fall.
  • You are currently on study away (including Marine Lab) and will return to campus for fall.
  • You are still obligated to live on-campus per the three-year on-campus living requirement.
  • You have completed the three-year requirement, but still wish to live on-campus. Students have eight semesters of eligibility for housing.

You are not eligible to participate in House and Room Selection if any of these describe you:

  • You are applying to go on study away (including Marine Lab) for fall.
  • You have already lived on-campus for eight semesters. (5th year seniors may petition to remain on campus for the fall semester only.)
  • You will not be an active student for fall.
  • You will be on part-time status for fall.
  • Your housing for fall has been judicially revoked.

Leave of Absence
Students returning to Duke after a separation of any kind remain subject to the Board of Trustees policy requiring all Duke undergraduate students to live in university housing for three academic years as a Duke student.  You may contact housing assignments regarding your residency while your return application is under review. Students without a housing assignment will be required to apply and are assigned once they have been approved for return. Students with a housing assignment, who are separated from the University, will have their housing cancelled and will be required to reapply once approved for return.

ADA/Medical Need
Housing and Residence Life (HRL) works in conjunction with the Student Disability Access Office (SDAO) to ensure consistency in evaluating special housing accommodation requests.  The SDAO review requests and share approved student needs with HRL.  Students with approved needs will be offered priority for placement in available space that meets their needs.

Students interested in pursuing special medical housing based on medical, psychological, or disability related conditions must submit documentation of the disability or condition from an appropriate health care provider. This person(s) must not have personal ties to the student or the student'€™s relatives.

The deadline to submit new or changed special medical housing need requests to Student Health or Student Disability Access Office (SDAO) is February 2.

Part-time Status
Students that are taking less then 3.0 course credits are not eligible for on campus housing, but may request an exemption via the housing assignments office.

Transgender
Housing and Residence Life prohibits discrimination and provides equal housing opportunities without regard to race, color, religion, national origin, disability, veteran status, sexual orientation, genetic information, gender identity, sex or age.  HRL consistently recognizes and respects the gender identity that students have established with the department.  Recognizing that students are not all alike, but have different needs and desires, Housing Assignments addresses student concerns on a case-by-case basis. If you are a transgender or transsexual student who has specific housing needs, please contact MJ Williams, the Director of Housing Assignments and Planning in HRL.  For additional University support, please contact Nick Antonicci, Director of the Center for Sexual and Gender Diversity, or Dr. Benjamin Reese, Vice President of the Office of Institutional Equity.

Applications
All current undergraduate students are required to complete the housing application, including members of selective living groups SLGs, living/learning communities (LLCs), rising seniors who are choosing to live off campus, and students planning on studying away from Duke. The housing application communicates your preferences for the upcoming academic year. Students will have the opportunity to indicate their house preference, right of return, roommate preferences, and block information.

Rising sophomores and juniors who are unsure of their plans (other than potential participation in study away or Duke Marine Lab) for the fall semester should participate in room selection and withdraw from the process when their plans become definite. Undergraduate students in this situation should be sure that all roommates/blockmates are aware of their situation. If you don't submit an application:

  • You will lose priority in the room selection process.
  • You are still bound by the University'€™s three-year (six-semester) on-campus living requirement.
  • You will be assigned to housing in late July / early August.

Rising seniors who are unsure of their plans and have completed the six-semester residency requirement have the option to live off-campus. Rising seniors who select a room during the room selection process are financially bound to on-campus housing for the fall semester and must cancel the following spring semester.

Timeline
November 13:€“ Room selection website goes live for House and Room Selection.
January 23, 24, 30, 31:€“ Housing information sessions.
February 2: Deadline to submit new or changed special medical housing need requests to Student Disability Access Office (SDAO).
February 7, 8, 9: Application window for students is open.
February 12: Selective Living Group (SLG) membership lists due.
February 15, 16: Application make-up day for all students.
March 5: SLG assignment plan due to Housing Assignments.
March 12 - 16: Spring Break
March 21:€“ House assignments and lottery numbers emailed to duke.edu addresses.
March 27 - April 4 - Room selection in-person by house. (Schedule available March 21.)
April 13: All students, including SLG members, confirm fall housing assignments and select dining plans.

Information Sessions
First-year students may attend any information session that their schedule allows. Upperclass students can attend either the West or Central Campus session. The information session will feature much more detail about the process and the opportunity to ask housing assignment staff questions.

Housing Information Schedule

Types of Housing
Independent
Independent houses offer students the unique opportunity to be pioneers. Members initiate and build house personality and traditions that will shape their house now and into the future. Some houses trend toward a certain theme or intellectual concept, while others simply focus on general connection and community. House members work together to determine what they wish the nature of their house to be. All houses are to be a place students can call home. In fact, students can live in the house until graduation if they wish, though study abroad or LOAs may impact this ability.

Selective Living Groups (SLGs)
Duke has a unique practice of designating sections of residence halls and apartments as Selective Living Groups (SLGs). Selective living groups include fraternities, sororities, and social selective groups. These groups are student-initiated communities that can be purely social in nature or based upon some fundamental intellectual or cultural theme. Students participate in a recruitment program and are selected to join the group by current members. SLGs are responsible for their room/apartment assignments and must adhere to a timeline determined by Housing Assignments.

Additional SLG information

Living-Learning Communities (LLCs)
Duke University offers numerous opportunities for interested students to partake in intentionally designed Living/Learning communities that incorporate the residential component of the college experience along with other academic and social pursuits. While membership in these groups may be limited, activities offered are often open to the general student population. LLCs (also called Administrative communities) are sponsored, resourced, and facilitated by an office, often in conjunction with faculty partners. Students apply to join these communities and are selected by the sponsoring office. The current LLCs are:

  • Baldwin Scholars - Few 1st and 2nd floors
  • Kenan Global Justice - Banham/Edens 1B
  • Visions of Freedom - BelAir/Edens 1A
  • Eruditio et Religio - Blue Ridge/Keohane B 3/4/5
  • The Wel - Stark Tower/Wannamaker

Study away (including Marine Lab)
Currently on study away and returning in the fall semester

  • Students who study away for the spring semester will be able to participate in the house and room selection process and select their room for fall.
  • Complete an online application during the application window in February.
  • You may designate a proxy to select for you. Your proxy should attend your assigned room selection session. They should present an email from your duke.edu account giving permission them permission to proxy for you. Housing Assignments will not accept texts, hand written messages, or phone calls as proxy documentation.
  • You are responsible for completing your application in the appropriate window and ensuring that your proxy participates in your selection session to pick your assignment for the fall semester.

Currently on campus but studying away during the fall semester

  • Students who study away for the fall semester should plan to live on-campus when they return in the spring semester. Students are required to fulfill the 3-year/6-semester residency requirement. Being released via the lottery process is not guaranteed and students should not sign off campus leases until officially notified by the Housing Assignments Office that they have been released from the residency requirement.
  • Complete an online application during the application window in February and decline housing.
  • If you have submitted an application to a study away program, you will be removed from the room selection process prior to house placement in late March.

Housing Options
Right of Return (ROR)
Right of return allows rising juniors and seniors to choose to stay in their current house, but students will need to select a new room. The right of return option is limited to rising juniors and seniors. Rising sophomores are not eligible. Students exercising the right of return will select their room prior to new members of the house.

You can exercise right of return and select a roommate who also has right of return to the same house. You will both receive lottery numbers, and you will be able to select a room before new members to your house. If you have a preferred roommate who is not a member of your house you may pull them into your house. You will both receive lottery numbers, and you will be able to select a room after regular ROR but before new members to your house. Students that choose this option are required to live in a double room with their preferred roommate.

A preferred roommate pair may also give up their right of return, be placed in a random house and complete room selection as a pair and live in a double room. You can also choose not to exercise your right of return, be placed in a random house and complete room selection as new member to house. However, for those looking for single room options, there are no guarantees that single rooms will be available when you select your room.

House Reassignment
Seniors and juniors have the option to select house reassignment. Selecting to be reassigned to a different house does not guarantee a €œ"better"€ house. Students that select ROR are guaranteed placement in their current house leaving very little space, if any, for upperclass students to be reassigned. You may be reassigned to a house that is lower on your preference list or even back into your current house. Assignment to houses is based on seniority and availability. Space is saved for sophomores.

Blocking
Blocking allows a group of students to be assigned to the same house and to pick their rooms consecutively. Participation in a block neither increases nor decreases a student's opportunity to receive a better lottery outcome.

  • Blocks may consist of 3 to 6 students.
  • Blocks may be single-gender or coed, but roommate pairs must be single-gender unless requesting a gender-neutral house. In gender-neutral housing, roommate pairs can be mixed gender.
  • Every member of the block must complete an online application.
  • All blocks must designate a "block leader"€ (name and Unique ID) on the application.
  • The block leader determines the house preferences for blocks being placed into a house.
  • The block leader also determines the sequence in which roommate pairs within the block select during in-person room selection.
  • Students with approved medical and/or SDAO needs, beyond air-conditioning, should contact the Housing Assignments office for details regarding blocking.

Roommate
Current undergraduate students have the option of selecting a preferred roommate via the application process. All preferred roommates must be mutual (both roommates must request each other). Mixed class roommate pairs receive lower lottery numbers. For example, a senior/junior pair will select rooms after all seniors have selected, but before the juniors select. A senior/sophomore pair will select after all seniors and juniors, but before the sophomores.

Room Size
On West Campus, students can select from singles, doubles, and triples. The number of singles is limited and typically selected by seniors and juniors. Sophomores rarely have the opportunity to select single rooms and should have a plan that includes a roommate for the room selection process. Students are not allowed to select a room that they cannot fill. For example, a single student will not be allowed to select a double room without a roommate. A pair of roommates will not be allowed to select a triple. Students selecting rooms on Central Campus will be required to fill all beds in the apartments. The apartments are configured:

  • 300 Swift studio - one person
  • 1 bedroom:€“ two people share one bedroom
  • 2 bedroom suite: converted one bedroom apartment; two people, one has large bedroom, one has small bedroom
  • 2 bedroom full:€“ two people, two regular bedrooms
  • 3 bedroom:€“ four people, two singles, one double
  • 300 Swift 2 bedroom: four people, two regular bedrooms

Application Details
Lifestyle Questions
Students are required to update their lifestyle questions every time they complete a housing application. The lifestyle questions are:

  • I am a smoker - (yes, no, social smoker)
  • I mind if my roommate smokes - (yes, I mind; no, I do not mind)
  • I usually go to sleep - (after 12am, before 12am, about half and half)
  • I usually wake up - (after 8am, before 8am, about half and half)
  • Do you prefer that your room/apartment be primarily - (a study space, a social space, a little of both)
  • I prefer noise while studying (music, TV, etc.) - (yes, I prefer noise; no, I prefer silence; I do not care)

Housing Type
Students will select one of the following: Independent, Living / Learning, Right of Return, Selective Living Group, or Decline Housing

  • Independent - students who are choosing to live in an independent house, Living / Learning, or SLG members not living in section
  • Right of Return - student electing to return to their current house
  • Selective Living Groups - students who are members or Friends of House of a selective living group
  • Decline housing - students who are seniors, studying away (including Marine Lab), taking a leave of absence, RA staff, or have met the three year housing requirement can elect to decline housing for the coming academic year

Housing Preferences
Students in independent houses can select gender neutral or substance-free housing.

Gender Neutral
Gender neutral housing allows students of different genders to share the same room or apartment. Gender-neutral housing is available on Central Campus and all buildings/quads on West, except for Edens, which remains single gender by pod or floor.

You can indicate your interest for gender neutral housing on your housing application. Same gender students may live in gender-neutral housing, but preference will be given to mixed gender roommate pairs. Students who block are eligible for gender-neutral housing.

Substance-free
The substance-free area was designed to support students’ decisions to refrain from the use of alcohol or other drugs while they pursue healthy academic and social experiences at Duke. This living option is different from the Wellness Community. Students can apply for substance-free housing via the housing application. Substance-free housing is located in Wannamaker 3 and 4. Students living in substance-free housing are expected to:

  • Abstain from the possession and use of alcohol, tobacco, and other illegal substances and associated paraphernalia in the substance-free area (including student rooms, hallways, stairwells, bathrooms, common areas, outdoor areas adjacent to the House).
  • Support and respect fellow substance-free residents by refraining from any disruptive behavior as a result of substance use.
  • Assume responsibility for the behavior of guests visiting the substance-free area.
  • Residents who violate the Substance-free Agreement may be subject to reassignment.
  • Blocks can also apply for substance-free housing. All members must agree to the expectations of substance-free housing.

Preferred Roommate
Current undergraduate students may identify one preferred roommate. Identifying more than one roommate is considered a block.

Blocking
Students may select to live in a block with up to five other people. Blocks must designate a block leader and the block leader will select the house order for the block. The block leader will also be the primary contact person for housing assignments.

House Order
Students will rank order all independent houses. Houses are assigned based on lottery number.

Room Selection Process

House Assignment
Each student, or block leader, rank orders all houses on their housing application. Houses are assigned based on lottery #. Housing assignments cannot guarantee that students will be assigned to their top preference.

Lottery Number
Lottery numbers are generated randomly, based on seniority and right of return to a house. Seniority is determined by each student's matriculation date as follows:

  • Rising Senior: matriculated in Fall 2015 or Spring 2016
  • Rising Junior: matriculated in Fall 2016 or Spring 2017
  • Rising Sophomore: matriculated in Fall of 2017 or Spring 2018
  • Transfer students are classified as sophomores at matriculation. If you are a transfer student and entered with credits to be a junior, please contact Housing Assignments so we may confirm this and update your information.

Lottery specifics:

  • Students exercising their right of return to their house will have higher lottery numbers than new house members.
  • Mixed class blocks and roommate pairs receive lower lottery numbers. For example, a senior/junior pair will select rooms after all seniors have selected, but before the juniors select. A senior/sophomore pair will select after all seniors and juniors, but before the sophomores.
  • Preferred roommates and members of blocks will have consecutive lottery numbers to ensure they can pick rooms at the same time. Blocks are not guaranteed rooms adjacent to one another.

Lottery numbers and house assignments will be emailed to students' duke.edu email after Spring Break.

Room Selection

Students are required to attend their scheduled room selection time. Students will select their room, based on lottery number and available spaces. Roommates, as well as blockmates, will select their rooms in sequential order. Students will sign for their selected rooms and receive a paper confirmation of the room selected. Electronic housing confirmation and dining plan selection will be available on April 13.

Students cannot select a room or apartment without all bedspaces being filled. This is particularly important for students who wish to select a single room or blocks with an odd number of blockmates. For example, a block of five could select to live in two doubles and a single. However, if a single is not available, the block will have to adjust to a double and triple, or find a roommate for the fifth member.

Students who desire a single room, especially rising sophomores, should have a back-up plan that includes a roommate. If there are no single rooms, students will need to have identified or find a roommate before selecting a room.

Proxy
Students who cannot be present for room selection can have their roommate or friend select their room. Students who need a proxy should email their proxy and include a list of room options and the name of their proxy. This email must come from the student'€™s duke.edu email. A copy of this email should be sent to the Housing Assignments email (housing@duke.edu). Texts, hand written notes, and telephone calls will not be accepted for proxy. Housing Assignments will not select rooms for students unable to attend the room selection process.

Students are committed to the room selected for them by their proxy.

Housing Confirmation

On April 13, all students will receive their fall housing assignment from the housing assignments office. Students will be asked to review and confirm their assignment or report any errors. Housing assignments are binding once selected; not confirming your assignment does not release you from your housing obligation. Students will also be able to select their fall dining plan.

Questions? Contact Housing Assignments at housing@duke.edu

January 2018
Monday, 1/1 - New Year's Holiday. HRL offices closed.
Saturday, 1/6 - Residence halls open for Spring 2018.
Sunday, 1/7 to Tuesday 1/9 - Winter Forum.
Wednesday, 1/10 - Spring semester classes begin.
Monday, 1/15 - Martin Luther King Jr. Day holiday. HRL offices closed.
Tuesday, 1/23 - House Assignment and Room Selection information sessions.
Wednesday, 1/24 - House Assignment and Room Selection information sessions.
Tuesday, 1/30 - House Assignment and Room Selection information sessions.
Wednesday, 1/31 - House Assignment and Room Selection information sessions.

February 2018
Friday, 2/2 - Deadline to submit new or changed special medical housing need requests to Student Health or Student Disability Access Office.
Wednesday, 2/7 - Friday, 2/9 - Housing application opens at 10:00 a.m. and closes at 5:00 p.m. on 2/9.
Monday, 2/12 - Selective Living Group memberships list due to Housing Assignments.
Thursday, 2/15 thru Friday, 2/16 - Housing application make-up window opens at 10:00 a.m. and closes at 5:00 p.m. on 2/16.

March 2018
Monday, 3/5 - SLG assignments plan due to HRL.
Friday, 3/9 at 7:00 pm thru Sunday, 3/18 - Spring Break.
Monday, 3/19 at 8:30 am classes resume.
Monday, 2/19 - Summer school housing application available.
Wednesday, 3/21 - House assignments and lottery numbers emailed to duke.edu email address.
Tuesday, 3/27 - Independent House Room Selection. House, location, and time TBA.
Wednesday, 3/28 - Independent House Room Selection. House, location, and time TBA.
Thursday, 3/29 - Independent House Room Selection. House, location, and time TBA.

April 2018
Tuesday, 4/3 - Independent House Room Selection. House, location, and time TBA.
Wednesday, 4/4 - Independent House Room Selection. House, location, and time TBA.
Friday, 4/13 - Students confirm Fall 2018 housing assignments.
Wednesday, 4/25 - Spring Housing Extension applications due.
Wednesday, 4/25 - Undergraduate classes end at 7:00 p.m.
Thursday, 4/26 thru Saturday, 5/4 - 24-hour Quiet Hours in effect in all residences.
Monday, 4/30 thru Saturday, 5/5 - Undergraduate final exams.

May 2018
Tuesday, 5/1 - Class of 2022 housing application live via my.duke.edu.
Monday, 5/7 - All residences (Central, East, and West Campuses) close at 12:00 p.m. (noon).  Undergraduates not participating in Commencement must move-out by noon.
Monday, 5/14 - All residences close for remaining undergraduate students.
Tuesday, 5/15 - Summer Session I housing opens.
Wednesday, 5/16 - Summer Session I classes begin.
Monday, 5/21 -Upperclass reassignment application available.
Monday, 5/28 - Memorial Day holiday. No classes held. HRL offices closed.
Thursday, 5/31 - Class of 2022 housing application deadline 11:59 p.m.

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